ALPHARETTA, GA – Imagine sitting at your desk in the middle of a pile of paperwork and a driver calls you asking for an important document. You have to get up from your desk and scour through a never-ending row of filing cabinets to find it. You finally locate it 15 minutes later and now you have to fax it to the driver. All of that takes time, which for a fleet manger these days, is very valuable and extremely limited.
Now imagine the same scenario with LeasePlan USA’s new MyDocs client document storage center in ePlan, the easiest, most efficient fleet management tool in the industry. The driver calls you, you pull up the form that you uploaded and have stored in MyDocs and send it off to the driver via email – all done from your desk in a matter of seconds.
With LeasePlan’s new MyDocs, clients can upload and store their images in ePlan with no space constraints. The flexibility of the tool enables the user to upload documents in several different formats. And the documents can either be stored within a driver record or a vehicle record, making it easier to view and retrieve documents pertinent to that driver or vehicle.
“Since LeasePlan began going paperless back in 1998, the number of imaged documents stored in ePlan has grown to nearly 18 million. Now our clients have the opportunity to take advantage of our storage space and free up space of their own,” said Nancy D’Amico, senior vice president and CIO.
Not only does MyDocs free up valuable real estate, but it also saves money by cutting down and even eliminating the need to print fleet-related documents. MyDocs also offers the secure storage necessary for documents by allowing different levels of access depending on the clients’ preferences.