As companies continue to outsource everything from the mailroom to engineering functions, including fleet operations, will the role of in-house fleet manager - like that of Henry Paetzel of General Mills, Automotive Fleet's 2004 Professional Fleet Manager of the Year - remain relevant and valuable?
Absolutely, according to Jim Frank, president and CEO of Wheels Inc., a fleet management company based in Des Plaines, III. Frank, whose 65-year old company manages 240,000 vehicles worldwide, believes the corporate fleet manager and fleet management firm form a collaborative partnership.
"The fleet management companies have been doing so much more in terms of the daily transactional functions that the success of the total fleet program becomes highly interdependent. The fleet manager cannot be successful without the fleet management company executing well. And at the same time, the fleet management company is highly dependent on the fleet manager to be successful. We rise and fall in the same boat," Frank explains.
The in-house fleet manager is vital precisely because she or he is "in the house," a company staff member who "knows the culture, understands the goals and objectives," says Frank. "They help translate that to us. And that is no small task."
Creating "exactly the right combination" of programs and services to meet a particular company's unique fleet goals (e.g., cost savings, productivity enhancements, increased earnings) is "impossible to do from the outside. You need someone there who's really coaching and helping us build the policies and develop the programs that will make the customer successful," Frank notes.
Implementation is the other "critically important" in-house fleet management function. "We find that we can produce really good ideas, but implementation is the hard part," says Frank. Whether it's a safety program or changing the new-vehicle selector, "We need help in selling those programs. It takes knowing the people, knowing who can make the decisions, and all the kinds of things required to make things happen in large organizations."
The evolving nature of fleet manager from day-to-day operations administrator to strategic manager is important for the in-house and management firm partnership in facing what Frank predicts will be a "sea-change" in the industry over the next few years. He sees a "dramatic move to substantially greater flexibility, sensitivity, and responsiveness on the part of fleet programs to the changing environment." Driven by a "much more flexible" marketplace and technology that now facilitates rapid change and better decision-making, this transformation will require an in-house manager who "can get things done, who can be more flexible. Someone who can communicate to the organization 'we don't run fleet by fixed policy anymore. We run it by strategy.' The whole concept of who a fleet manager is, what they do, and how they do their job will rise to another level," Frank concludes.