The Car and Truck Fleet and Leasing Management Magazine

Creating the Most Effective Fuel Management Reports

April 2002, by Staff

One advantage that fleets have discovered in using fuel management reports is the ability to track what type of fuel drivers use for their company-provided vehicles, and this knowledge can result in substantial savings.

Keith Zaring, who overseas about 1,450 vehicles as fleet manager for Voicestream Wireless in Bellevue, WA, said he has reduced incidents of drivers using unleaded premium or unleaded plus when they are supposed to be using regular grade.

"I know that none of my vehicles are spec'ed to use unleaded premium or unleaded plus," Zaring said. "So being able to catch someone using premium not only saves on fuel costs, but also helps the vehicles mechanically."

When it comes to fuel management reports, most effective means cost-effective and time-effective. It means reliable and immediate and is designed to make the fleet manager's job easier. Managing, creating, and disturbing fuel reports amid steady phone calls, meetings, and day-to-day fleet management duties can be a relic of the past.

Any fleet manager would welcome a reduction of expenses. But jumping out of business-as-usual means jumping out of that familiar comfort zone. Every fleet manager has a responsibility to understand and report fleet activity and expenses. Managed-fuel programs make capturing, analyzing, and reporting this information easy and flexible.

Jeri Buckley, fleet manager for AT&T Broadband in Lawrence, MA, said, "Managed fuel gives us the tools we need to locate transaction, PIN, and fuel-card issues immediately. We can manage our fuel budget more effectively because a managed-fuel program has given us the necessary tools."

With managed-fuel reports, fleet managers can have the information delivered by mail, fax, or online without any extra time or effort on their small part. No fleet is too large or too small to qualify for the advantages of this burgeoning approach to business.

Exception Reports: Keeping Everyone Accountable

The programming of exception reports (documentation of unauthorized purchases) is as versatile as the companies served. Some red-flag issues are common to all companies, for example, a 30-gallon fill-up for a 16-gallon tank. For some companies, a Saturday charge needs to be reported as suspect. For others, a midnight charge needs to surface as an unauthorized purchase. For still others, the purchase of food or other commodities may or may not be an authorized purchase.

Fleet managers whose fleets are on managed-fuel programs say that exception reports have helped them catch card misuse, which meant cost savings for their companies.

Bill Rotz, who oversees just under 1,000 vehicles for Centimark Corp. in Canonsburg, PA, actually used an exception report to catch a driver who was selling fuel with his company fuel card. "It was pretty obvious," Rotz said. "He had two pages of fueling for a single day." Needless to say, that driver is no longer with the company. But Rotz said that after requesting an exception report for premium fuel usage, Centimark reduced mid-grade and premium fuel usage by 35 percent in 2001.

David Hein, manager, employee benefits/fleet operations for Handleman Co. in Troy, MI, described exception reports as "phenomenal."

Twitter Facebook Google+

Comments

Please note that comments may be moderated. 
Leave this field empty:
 
 

Fleet Incentives

Determine the actual cost of owning and running a vehicle in your fleet. Compare vehicles by class and model.

FleetFAQ

Fleet Tracking And Telematics

Todd Ewing from Fleetmatics will answer your questions and challenges

View All

 

Fleet Management And Leasing

Merchants Experts will answer your questions and challenges

View All

 

Sponsored by

Charles Bowen has been retired from the transportation industry since Sept. 15, 2011.

Read more

Blog

Market Trends

Mike Antich
Spec’ing Today’s Trucks to Meet Tomorrow’s Needs

By Mike Antich
When you spec truck assets today, many of these vehicles will be in service for 10 to 15 years or longer. While these assets are adequate for today’s business, will this still be true 10 to 15 years from now? This is an important question because some fleet managers tend to focus on today’s needs and neglect the long-term considerations as to how job requirements may evolve in the future.

Human Nature Prone to Take Advantage of Docile Autonomous Vehicles

By Mike Antich

View All

Driving Notes

Paul Clinton
2017 Ford F-150 with 10-Speed

By Paul Clinton
While higher-gear transmission have traditionally been reserved for European luxury sedans, Ford's application of the gearbox to its leading seller is so inspired a choice that it almost feels inevitable.

2017 BMW 540i

By Paul Clinton

View All

Nobody Asked Me, But...

Sherb Brown
Remembering the Coach

By Sherb Brown
Three years have gone by since our founder Ed Bobit passed away. In many ways it feels like an eternity but in other ways it feels like he was just here yesterday. He was a larger-than-life force and left quite an impact on me, and on the fleet industry.

The House of Electric Vehicles

By Sherb Brown

View All

Data Points

Dylan Brown
Demand More From Your Fuel Card Provider

By Dylan Brown
The advantages of tracking driver spending can't be overstated, as the data provided can help fleet managers assess if drivers are efficiently purchasing fuel, as well as identify high-performing vehicles and drivers who can serve as examples to the rest of the fleet.

Does Telematics Branding Translate to Adoption?

By Dylan Brown

View All

In Memoriam: Coach's Insights

Ed Bobit
Thinking of the Newbies of the Future

By Ed Bobit
A lot has changed in the past 10-15 years, so we can only imagine this momentum will continue into the next decade-plus. How will this change impact the fleet manager of tomorrow?

Managing a Car vs. Work Truck Fleet

By Ed Bobit

View All

STORE

Up Next

More From The World's Largest Fleet Publisher