The ELD Mandate: Your Fleet Checklist
Illustration courtesy of GettyImages.com/Askold Romanov.
On Dec. 18, the industry will enter Phase Two of the Federal Motor Carrier Safety Administration (FMCSA) implementation of the new ELD rule. The rule itself was finalized in 2015, making the beginning of Phase One, which included a public awareness campaign focused on the need to meet the deadlines set forth by the mandate.
This next phase will be focused on increasing compliance, and all fleets will need to have completely phased out the use of logging software or paper logs by Dec. 16, 2019 — although automatic onboard recording device (AOBRD) systems will still be allowed for the time being. But all fleets will need to have full ELD implementation by the 2019 deadline to be considered compliant.
It is worth noting that, while the deadlines have shifted, the mandate won't be delayed indefinitely. It is absolutely worth it to go ahead and get your fleet compliant now. With that in mind, here is a checklist of things all fleet managers should be aware of as the first deadline rapidly approaches.
The ELD mandate was established by Congress to phase out paper logbooks, replacing them with an electronic logging device to record each driver's hours of service (HOS). The rule requires that the device have the capability to connect to the vehicle's electronic control module to track its movements, while allowing drivers and fleet administrators access to make manual edits.
For the average fleet, this means a change in the way you log your drivers' time. While there are a few exceptions, for the most part, all fleets will need to have phased out all manual recording of hours spent on the road for any reason. While it might seem like a daunting task that can fundamentally change the way your run your fleet, there are some benefits as well:
- Moving to an ELD will ensure you are complaint with all current federal laws and regulations, reducing the possibility of being fined or cited.
- It can increase productivity in the fleet, removing the need to have someone manually log all of the paper records, or input the date into multiple systems.
- It can reduce your insurance premiums, since accurate records and documentation can prove your fleet is driving safely and taking all proper precautions.
It is critical to note that, for the moment, there is no FMCSA verification or certification process. ELD solution providers can only guess as to what will ultimately be required to be fully compliant. However, that doesn't mean your fleet should just go with whichever solution you come across first.
Your provider should have a proven track record for meeting compliance standards, and they should have the ability to upgrade their hardware and software if compliance changes require them to do so. Finally, their experts should be able to answer any questions you might have as they come up — before, during, and after implementation.
If you are considering implementation or you already have a telematics system in place, implementing an ELD system could be as easy as reaching out to your provider and exploring their offerings. Most telematics providers now offer ELD systems as well, and there are a variety of benefits to having it all under the same proverbial roof. (See sidebar.)
One thing to keep in mind, however, is to make sure your telematics provider's solution actually meets your ELD needs. Don't just go with someone because you already have a piece of their system in your operation. Ultimately, you want your ELD system to work for you, not be something you have to work around.
Take the time to sit down with your team to go over the coming changes. Stress the compliance issues, and then detail the steps you are taking to make sure the company and its drivers are all covered under the coming rules. Make sure you provide training on any new systems as often as necessary to ensure every employee is comfortable with how the new systems work. This will go a long way toward assuaging any worry or fear about why the new systems are being implemented, or what types of information they are capturing.
The ELD mandate is changing the way fleets are managed. But as daunting as the task might seem, getting ahead of the game and implementing the new systems on your own terms — and within a timeframe that works for your fleet — is preferable to waiting until the deadline passes and then being forced to implement a solution that may be less than perfect.
The electronic logging device (ELD) mandate deadline is rapidly approaching, and fleet managers are working with their telematics providers to ensure compliance. Here are four key benefits to bundling ELD with telematics:
- It is a single platform: Fleet managers don't have to toggle between different interfaces to access different types of information. This also makes it easier to tie diverse data points together and get a compliance "snapshot" in real time.
- There is a more seamless transition and shorter learning curve: By bundling these two functions together, the transition to the new ELD system will be much faster. Both administrators and drivers will already know the interface and how it works, so implementation is just a matter of activating additional functions.
- There is enormous potential for cost savings: It is entirely possible the hardware and software systems you already have installed are already capable of ELD reporting as well, saving the fleet on the time and costs of implementing yet another system. It can also be more cost-effective to have a single account to pay each month, with the possibility of discounts for using multiple systems from the same provider.
- It can buy your fleet time for full compliance. Even if you aren't ready to implement a full ELD system just yet, you may be able to bundle telematics with your AOBRD system, which can remain in place until the December 2019 ELD compliance deadline.