The Car and Truck Fleet and Leasing Management Magazine

Average Monthly Personal Use Charges Increase to $108

The number of fleets restricting personal use of company-provided vehicles decreased from 2008 to 2009.

July 2009, by Lauren Fletcher - Also by this author

Click here for PDF of full article, including charts.
(Charts updated as of August 5, 2009).

The Automotive Fleet 2009 personal use survey revealed that 91 percent of the fleets surveyed allow personal use of company-provided vehicles, up from 87 percent in 2008. Of these fleets, 76 percent allow personal use at all times, whenever necessary, a response steady from 2008 reports.

Companies Continue to Allow Spousal Personal Use

Of fleets that allow personal use of a company-provided vehicle, 57 percent permit spousal use of company-provided vehicles, while 28 percent of fleets surveyed only allow personal use by employees. The remaining 15 percent of responding fleets allow personal use for domestic partners, licensed children over 25, and include exceptions for medical emergencies.

Some fleet managers who allow employee-only personal use indicated they are currently reviewing personal use policies to allow others (spouses, licensed children, and/or domestic partners) use of company-provided vehicles.

"I feel it should be open to spouses with a valid driver's license and MVR check. I am currently in the process of getting buy-in to do so," said one East Coast fleet manager.

A Southern California-based fleet recently removed spouses from the list of drivers allowed use of company-provided vehicles. "We allow personal use of company vehicles for the driver only. Spouses were recently removed as an authorized driver, and personal usage has dropped proportionately, resulting in significant savings," the fleet manager said.

Another fleet echoed this sentiment, stating, "We would like to eliminate spouses driving the vehicles, but don't think it will be well received by the drivers."

According to the AF personal use study, company-provided vehicles are driven an average of 1,632 business miles and 429 personal miles per month.

Of fleets that allow personal use, 58 percent perform MVR checks on non-employees driving company-provided vehicles.

Several fleet managers said MVR checks are an important part of the personal use process.

"From a risk management viewpoint, we choose not to restrict personal use, but to manage the safety of the driver," commented one fleet manager. "This includes driver training and MVR checks."

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