The Car and Truck Fleet and Leasing Management Magazine

Stanford University Revises Its Fleet Policies

September 06, 2012

STANFORD, CA – Stanford University, a private university in Stanford, Calif., has amended its fleet policy for its employees and departments. The policy now requires employees to agree in writing to the university’s vehicle use and the controlled substance and alcohol policy. Each department at Stanford will appoint a local, departmental-level fleet manager to ensure compliance with the vehicle use policies, including maintaining accurate records. They are allowed to establish more strict usage guidelines as well, according to the revised policy. In addition, the policy requires university departments to work with the university's Fleet Garage when acquiring new vehicles.

For employees driving university vehicles, each must be 21 years old to do so, though this requirement can be waived if a department grants an employee permission. The policy also requires departments to maintain more detailed sign-out records for university-owned vehicles, and that keys to university vehicles be securely stored.

The revised policy also details subjects such as accident reporting, rules for purchasing, establishment of a replacement policy (60,000 miles or 7 years for light-duty vehicles, whichever comes first), maintenance, vehicle disposal procedures, and special cases.

According to the university, it owns and operates more than 1,500 vehicles, including 749 sedans, pickup trucks, vans, among a range of other types of carts, light and heavy equipment, and buses.

You can read the complete fleet policy update here.

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