The Car and Truck Fleet and Leasing Management Magazine

Fleet FAQ? Fleet Tracking and Telematics

Q. Are all of the ELD administrative functions open to an audit or discovery in a civil complaint?

September 5, 2017, by Todd Ewing - Also by this author

A. The ELD mandate requires fleets to retain all ELD supporting documents at their main place of business for a period of six months from date of receipt.

Supporting documents are records the fleet maintains in the normal course of business and are used to verify the information recorded on the driver’s record of duty status. These can include:

  • bills of lading
  • carrier pros
  • freight bills
  • dispatch records
  • electronic mobile communication/tracking records
  • gate record receipts
  • weight/scale tickets
  • fuel receipts
  • fuel billing statements
  • toll receipts
  • toll billing statements
  • port of entry receipts
  • cash advance receipts
  • delivery receipts
  • lumper receipts
  • interchange and inspection reports
  • lessor settlement sheets
  • over/short and damage reports
  • agricultural inspection reports
  • driver and vehicle examination reports
  • crash reports
  • telephone billing statements
  • credit card receipts
  • border crossing reports
  • custom declarations
  • traffic citations
  • overweight/oversize permits and traffic citations.

If these records are maintained at company locations other than the primary place of business, but are not used by the fleet for verification purposes, they must be forwarded to the principal place of business upon a request by an authorized representative of the Federal Highway Administration (FHWA) or state official within two business days.

Author Bio

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Todd Ewing

Director of Product Marketing, Fleetmatics

Todd Ewing is director of product marketing at Fleetmatics, a Verizon Company.

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